Due by Friday June 3, 2011
A DIAGRAM OF THE BOOTH INCLUDING DIMENSIONS IS MANDATORY FOR CONSIDERATION
Please fill in the information below (* indicates required field)
Business Name* Product Genre*
Contact First Name* Contact Last Name*
Phone* Mobile Email*
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Returning / New Vendor Choose One Returning Vendor New Vendor
Your City, State (Include Both)*
1. PRODUCT CRITERIA Products and personal services that are handcrafted, imported, or locally manufactured and exhibits that reflect the diverse small businesses and cottage industries of this area will be considered appropriate for Marketplace sales. Food sales are not permitted.
DEMI and KEI do NOT guarantee the success or failure of any vendor's participation in the Eugene Celebration with respect to commercial viability and / or profitability.
2. SELECTION Marketplace participants will be selected after demonstrating the appropriate merit of merchandise or exhibits by meeting the Product Criteria and the image of the Eugene Celebration's Marketplace.
3. HOW TO APPLY — DUE June 3, 2010 Complete the online application and submit electronically no later than 5:00 p.m. on Friday, June 3, 2011.
The Booth Diagram MUST arrive via fax (541-550-2299) or mailed to PO Box 11647, Eugene, OR 97440, and be postmarked by June 3, 2011.
4. TIMELINE Completed applications are due no later than 5:00 p.m., June 3, 2011. Late applications will be given low priority for consideration.
DEMI will notify acceptance by June 24, 2011 through email. PLEASE DO NOT CONTACT THE DEMI OFFICE REGARDING ACCEPTANCE STATUS PRIOR TO JUNE 24.
Upon acceptance you will be billed for your booth fees. Booth Fees will be due on, or before July 22, 2011.
Upon receiving payment, additional guidelines will be provided including vendor conformation and event load-in times
Summary: Application and Booth Diagram Deadline: Friday, June 3, 2011 @ 5pm
Acceptance Status: Friday, June 24, 2011
Booth Fee Deadline: Friday, July 22, 2011 @ 5pm
5. PAYMENT INFORMATION This application is your contract (License to do Business). It is also your invoice. All fees and dues are indicated on this document.
Please print a copy for your records.
Booth Fees are $225.00 and $275.00.
Additional rentals and services will be available under "Vending Fees and Options" at the bottom of this application.
There will not be a deposit this year; upon acceptance the vending fee will be due on or before July 22, 2011.
There will be a $50.00 late fee assessed if your booth payment is received after July 22, 2011.
This year payments will be made electronically by credit card. You will be notified through e-mail your total due, and then directed to an online secure merchant services processor for payment.
Cancellation Policy • Vendors canceling space after payment has been made may be entitled to a 50% refund of any monies paid up to 5:00 pm August 12, 2011. There will be no exceptions to this policy. After this date, NO refunds will be issued.
• In the event the Vendor fails to comply in any respect with terms of the contract indicating but not limited to obtaining a License to do Business, all payments for vending space shall be deemed earned and nonrefundable by the Eugene Celebration and the Eugene Celebration shall have the right to occupy the space in any manner that best serves the interests of the Eugene Celebration without further notice to the Vendor.
6. PRODUCTS (Principal Products) All items must be pre-approved and vendors should expect some similarity and / or duplicate items.
• NO FOOD ITEMS ARE PERMITTED
Product 1* Product 1 Price*
Product 2* Product 2 Price*
Product 3* Product 3 Price*
Product 4 Product 4 Price
Product 5 Product 5 Price
Product 6 Product 6 Price
Product 7 Product 7 Price
Product 8 Product 8 Price
7. BOOTHS and CANOPIES (Total booth space will be limited to 10’ x 20’ this year)
Vendors provide their own 10’ x 10’ booth, canopy or self contained trailer/cart.
Standard vendor booth spaces will be limited to 10’ x 10’, maximum of 2 booth spaces per vendor (10’ x 20’). All vendor operations including storage and displays shall remain in the rented area. Please use carts or dollies for re-stocking supplies to your booth on Saturday and Sunday.
Vendors using trailers (including tongue) must include a diagram of the service side and booth dimensions on the application.
Vendor booth, canopy, or trailer must be neat and uniform in appearance.
All vendors are responsible for all of their equipment, including; construction, set-up, staffing, and take-down of their booth.
If space permits, you may be able to reserve more than one booth space at an addition cost. You must prominently display a neat and professional sign that includes the name of your booth.
Set-up and strike information will be included in your confirmation and load-in letters that will be sent out in mid August.
The Eugene Celebration provides minimal overnight security in the Marketplace areas. DEMI and KEI are not responsible for valuable items left overnight in Marketplace booths. It is highly recommended that all valuables be removed nightly.
A DIAGRAM OF THE BOOTH, INCLUDING DIMENSIONS WILL BE MANDATORY FOR CONSIDERATION.
* Physical Information:
Booth Type Choose One Booth Trailer Cart
* Dimensions: i.e. 10'x10'
9. ELECTRICAL INFORMATION All booth prices include (1) 120v/20-amp circuit cord drop within 50' of the booth. Vendors are required to provide the first 50' of extension cord/s for their needs. All cords must be grounded (3prong UL approved). Additional circuits will be available for a fee.
Vendors exceeding power limitations will be fined $75.00.
Vendors MUST list ALL electrical appliances (including light bulbs), as well as indicate how much power each item requires.
TOTAL USAGE: In Amps/Watts
*Total Lighting Watts
Appliance 1 Appliance 1 Amps
Appliance 2 Appliance 2 Amps
Appliance 3 Appliance 3 Amps
Appliance 4 Appliance 4 Amps
- Extension cords shall be plugged into: an approved receptacle, power tap, or multiplug adapter - Extension cords shall only serve 1 portable appliance unless it is an approved multiplug extension cord - Extension cords ampacity will not serve equipment with a higher ampacity demand - Extension cords shall not be spliced or damaged - Cords subject to foot or equipment traffic shall be protected from damage with the use of "cord covers" and secured in place.
10. SERVICE HOURS Keep your booth open and staffed during the Eugene Celebration service hours. Opening your booth late, operating after hours, or closing your booth early will jeopardize your ability to participate in future Eugene Celebrations.
SERVICE HOURS: - Friday: 5:00pm to midnight - Saturday: 11:00am to midnight - Sunday: 11:00am to 6:00pm
Our permits do not allow us to operate outside of these hours
11. CITY OF EUGENE FIRE DEPARTMENT All vendors are required to meet or exceed ALL regulations as noted in the current Eugene Fire Department's "Fire Safety Requirements for Eugene Outdoor and Indoor Events Involving: Assemblies, Carnivals, Fairs, Exhibitions, and Tents"
THERE ARE NO EXCEPTIONS
Contact the Eugene Fire Prevention office at (541) 682-5411 for copies and questions.
During the event you will NOT be allowed to service customers until all requirements are met.
You will be charged for any and all fees billed by the Eugene Fire Department for penalties, fines, or labor costs associated with your booth not meeting specifications.
• All structures and canopies must be treated with flame retardant by the manufacturer, or you must provide proof of the application of retardant material (i.e. Have the product available for inspection by the Fire Marshall).
• A 2A:10BC fire extinguisher is required if your booth will be using electrical appliances and/or lighting
12. VENDING OPTIONS * There is NO "percentage-of-sales" fee. Booth space is limited to one organization each, unless otherwise approved.
*Choose Booth Size and Fee. Please note that you will choose between:
10 x 10 Booth Space - $225 (Includes 3 staff passes) and 10 x 20 Booth Space - $450 (Includes 5 staff passes) (if available)
Choose One 10'x10 Booth Space - $225 10'x20' Booth Space - $450
Corner Booth - $50 (limited Availability)
Additional 120v/20-amp circuit - $50
Additional Staff Passes - $10 each Additional Passes:
Release Agreement: In consideration for DEMI's/Kesey Enterprises Inc. allowing the above described business or organization to participate in the Eugene Celebration, I, the undersigned, being duly authorized by the vendor and on its behalf, and on behalf of its personal representatives, owners, employees, volunteers and agents, hereby waive, discharge, and release any and all rights and claims for injury to myself or others, and for loss or damage to personal property and the property of the organization, including theft or vandalism thereof, that may be suffered as a result of said participation in the Eugene Celebration. On behalf of myself, the above described business or organization, and its employees, volunteers and agents, I further authorize the taking and use of photographic images of the booth, personal representatives, employees, volunteers and agents associated with said business or organization for future promotional use by the Eugene Celebration and waive any and all rights to said images or revenue derived from said images.
* I have read, understand and accept the terms of the release agreement and application: (Please type 'YES" to Agree)
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