Due by Friday June 1, 2012

A DIAGRAM OF THE BOOTH INCLUDING DIMENSIONS IS MANDATORY FOR CONSIDERATION

Please fill in the information below (* indicates required field)

Business Name*       Product Genre*

Contact First Name*          Contact Last Name*

Phone*         Mobile               Email*

Web            Facebook

Returning / New Vendor

Your City, State (Include Both)*

1.  HOW TO APPLY - DUE BY June 1, 2012
Complete the online application and submit electronically no later than 5:00 pm on Friday June 1, 2012.  The Booth Diagram MUST arrive via fax (541-550-2299) or mailed to the Eugene Celebration, PO Box 11647, Eugene OR 97440 and be postmarked by June 1, 2012.

2. TIMELINE
Completed applications are due no later than 5:00 pm on June 1, 2012. Late applications will be given second priority for consideration.

DEMI will notify acceptance by June 22, 2012 via email. PLEASE DO NOT CONTACT THE OFFICE REGARDING ACCEPTANCE STATUS PRIOR TO JUNE 22.

Upon acceptance you will be billed for your booth fees. Booth fees will be due by July 20, 2012.

Upon receiving payment, additional guidelines will be provided including vendor confirmation and event load in times.  This information will be sent via email.

SUMMARY
Application and Booth Diagram Deadline: Friday, June 1, 2012 @ 5pm

Acceptance Status: Friday, June 22, 2012

Booth Fee and Insurance Information Deadline: Friday, July 20, 2012 @ 5pm

Temporary restaurant licenses must be secured: Friday, August 10, 2012

3. PAYMENT INFORMATION
This application is your contract (License to do Business). It is also your invoice. All fees and dues are indicated on this document. Please print a copy for your records.

Booth Fees are $450.00 or 20% of gross sales, whichever is the greater.

Additional rentals and services will be available under "Vending Fees and Options" at the bottom of this application.

There will not be a deposit this year; the initial booth fee of $450.00 plus options will be due on or before July 20, 2012.

If Gross Sales exceed $2,250.00, the difference will be due to DEMI upon the conclusion of the event Sunday, August 26, 2012.

Daily accounting worksheets will be due at the end of each day.

There will be a $50.00 late fee assessed if your booth payment is received after July 20, 2012.

This year payments will be made electronically by credit card. You will be notified through e-mail your total due, and then directed to an online secure merchant services processor for payment.

Cancellation Policy
Vendors canceling space after payment has been made may be entitled to a 50% refund of any monies paid up to 5:00 pm August 10, 2012. There will be no exceptions to this policy. After this date, NO refunds will be issued.
In the event the Vendor fails to comply in any respect with terms of the contract (License to do Business), all payments for vending space shall be deemed earned and nonrefundable by the Eugene Celebration and the Eugene Celebration shall have the right to occupy the space in any manner that best serves the interests of the Celebration without further notice to the Vendor.

DEMI and KEI do NOT guarantee the success or failure of any vendor's participation in the Eugene Celebration with respect to commercial viability and / or profitability.

4. SERVICE HOURS
Keep your booth open and staffed during the Eugene Celebration food booth service hours. Opening your booth late, operating after hours, or closing your booth early will jeopardize your ability to participate in future Eugene Celebrations.

SERVICE HOURS: Our permits do not allow us to operate outside of these hours:
- Friday: 5:00pm to midnight
- Saturday: 11:00am to midnight
- Sunday: 11:00am to 6:00pm

5. INSURANCE REQUIREMENTS
All accepted food vendors shall maintain, for the duration of this agreement, the following specific insurance coverage's:

A. COMPREHENSIVE GENERAL LIABILITY
Each concessionaire shall maintain a comprehensive general liability insurance policy with coverage of NOT LESS THAN $500,000 COMBINED SINGLE limit per occurrence.

B. Each policy shall be written as a primary policy, not contributing to or in excess of any coverage DEMI may carry.

C. A copy of each policy of certificate naming DOWNTOWN EVENTS MANAGEMENT INC., KESEY ENTERPRISES INC, and the CITY OF EUGENE as ADDITIONALLY INSURED shall be delivered NO LATER than July 20, 2012.

The adequacy of all insurance required by these provisions shall be subject to approval by DEMI and KEI. Failure to maintain any insurance coverage required by this agreement shall be cause for immediate termination of said agreement.

6.  MENU ITEMS
All items must be pre-approved and vendors should expect some similarity and/or duplicate items.

Each vendor may serve five (5) menu items

Menu items and prices may not change without DEMI approval

Product 1*    Product 1 Price* 

Product 2*     Product 2 Price* 

Product 3*     Product 3 Price* 

Product 4   Product 4 Price 

Product 5   Product 5 Price 

Beverage 1    Beverage 1 Price

Beverage 2    Beverage 2 Price

Beverage 3     Beverage 3 Price

7. BOOTHS AND CANOPIES
Vendors provide their own 10’ x 10’ booth, canopy or self contained cart / trailer.

Vendor booth, canopy, cart or trailer must be neat and uniform in appearance.

All vendors are responsible for all other equipment including counter tops and food preparation areas.  You must prominently display a neat and professional sign that includes the name of your booth and a menu with prices.

A DIAGRAM OF THE BOOTH INCLUDING DIMENSIONS, EQUIPMENT PLACEMENT, SERVICE POINTS, HAD WASH STATION AND LP GAS CANISTER LOCATIONS WILL BE MANDATORY FOR CONSIDERATION.

Physical Information (please choose one)*

Dimensions:  i.e. 10’ x 10’ 

Cooking Sources (must select at least 2)

*Source 1   *Source 2 

Source 3     Source 4

Other Source(s) 

* Propane Usage

*Number of Active Tanks   *Number of Propane Appliances

*High or Low Pressure Regulators

8.  ELECTRICAL INFORMATION
All booth prices include one (1) 120v/20 amp circuit drop within 50’ of the booth.  Vendors are required to provide the first 50’ of extension cord for their needs. All cords must be grounded (3 prong UL approved).  Additional circuits will be available for a fee.

Vendors exceeding power limitations will be fined $75.00 for each offense.

Vendors MUST list all electrical appliances (including light bulbs), as well as indicate how much power each item requires.

*Lighting Watts

Appliance 1               Appliance 1 Amps  

Appliance 2               Appliance 2 Amps    

Appliance 3               Appliance 3 Amps

Appliance 4               Appliance 4 Amps

Other Appliance              Other Appliance Amps

- Extension cords shall be plugged into: an approved receptacle, power tap, or multiplug adapter
- Extension cords shall only serve 1 portable appliance unless it is an approved multiplug extension cord
- Extension cords ampacity will not serve equipment with a higher ampacity demand
- Extension cords shall not be spliced or damaged
- Cords subject to foot or equipment traffic shall be protected from damage with the use of "cord covers" and secured in place.

9. LANE COUNTY ENVIRONMENTAL HEALTH DEPT.
All food vendors must adhere to the rules and guidelines issued by Lane County Environmental Health Department at 151 W. 7th Ave. Suite 430, Eugene, OR 97401. There will be a Lane County sanitarian on site inspecting all booths each day. Temporary restaurant licenses must be secured at least (2) weeks prior to the event. For information call the Lane County Environmental Health Department at (541) 682-4051.

Minimum Requirements before food prep begins:

- Hand washing station. The hand wash station includes a 5 gallon container with a spigot that can be turned on so both hands may be washed at the same time (no push buttons). Fill with warm water and place a bucket under the spigot to catch waste water, stock with soap and paper towels; locate next to the food prep area.

- Sanitize bucket for wiping cloths. Prepare with 50-100 ppm Chlorine solution or 200 ppm Quat sanitizer. Set up before food prep happens. Sanitize all surfaces before prep begins, during and after. Keep surfaces as clean as possible. Switch cloths when they become soiled.

- Dishwashing station set up in a three-container system; Wash, Rinse, and Sanitize (50-100 ppm Chlorine or 200 ppm Quat sanitizer). Dishes need to air dry on a nonabsorbent surface.

- Sanitizer test strips for Chlorine or Quat sanitizer

- Metal stem probe thermometers (dial or digital) with a range of 0 degrees to 220 degrees for each booth. Calibrate thermometer immediately before using.

- At least 1 person in each booth must have a current Food Handlers Card at all times.

- Booth must have water from a potable (safe) source before food prep begins.

10. CITY OF EUGENE FIRE DEPARTMENT
All vendors are required to meet or exceed ALL regulations as noted in the current Eugene Fire Department's "Fire Safety Requirements for Eugene Outdoor and Indoor Events Involving: Assemblies, Carnivals, Fairs, Exhibitions, and Tents"

THERE ARE NO EXCEPTIONS

Contact the Eugene Fire Prevention office at (541) 682-5411 for copies and questions.

During the event you will NOT be allowed to service customers until all requirements are met.

You will be charged for any fees billed by the Eugene Fire Department for penalties, fines, or labor costs associated with your booth not meeting specifications.

- All structures and canopies must be treated with flame retardant by the manufacturer, or you must provide proof of the application of retardant material (i.e. Have the product available for inspection by the Fire Marshall)

- A 2A:10BC fire extinguisher and wet towel must be available in each cooking area.
- A "Type K", fire extinguisher must be available if deep fat frying or WOKs are used
- Cooking areas using oil must have a 40BC fire extinguisher.
- Propane cylinders less than 500 water gallons in size must be at least 10' from all structures
- Propane cylinders must be set on a firm foundation or be adequately secured and protected from potential damage

11. SALES REPORTING REQUIREMENTS

All food vendors must operate with approved cash registers. The vendor must deliver to DEMI / KEI each night, a complete and accurate sales report along with cash register tapes and any over-ring sheets. Blank sales reports and over-ring sheets will be provided to each vendor.

Approved Cash Registers:
- Non-resettable: grand total, Z counter, and Z reading.
- "No Sale" transaction counter.
- Two-way displays, easily viewable by your patrons.
- Date and time printed on detail tape.
- Machine will not operate with drawer open.

12. VENDING OPTIONS

*Choose Booth Size and Fee. Please note that you will choose between:

10’ x 10’ Booth Space - $450.00 (includes 6 staff passes)
and
10’ x 20’ Booth Space - $900.00 (commission based on $4500.00 in sales) (includes 8 staff passes)

Additional 120v/20amp circuit - $50.00 each

Additional circuits

Running Potable water directly to booth - $50.00

Additional Staff Passes - $10.00

Additional Passes

Release Agreement:
I herby waive any right or cause of action arising as a result of my participation in the Eugene Celebration, from which any liability may or could accrue against the Eugene Celebration, Downtown Events Management Inc., and/or Kesey Enterprises, Inc., or their officers, volunteers, agents, employees or assigns, collectively or individually. I also agree that this waiver shall include any rights or causes of action resulting from personal injury to me or damage to my property sustained in connection with my activities for the Eugene Celebration. My signature to this volunteer liability release evidences my intent to hold the parties listed above harmless and to release them from all liability.

By signing this waiver I agree to the terms and conditions as stated on this form. My signature, whether original, by fax or any other electronic means, is valid as if it were an original signature.

* I have read, understand and accept the terms of the release agreement and application: (Please type "YES" to Agree)

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