2010 Eugene Celebration Parade Application

Please read the following information carefully and fill in the information below to apply. * fields indicate required information. If you have any questions about the application process, please call the Eugene Celebration office at (541) 681-4108.

Welcome to the Eugene Celebration Parade!

Eugene's biggest party, the Eugene Celebration, kicks off with the Celebration Parade on Saturday, August 28th. If you have questions that are not covered in this application, please contact The Eugene Celebration office at 541-681-4108.

The 2010 Parade and Celebration
Theme: Raise the Roof

Here are a few tips on creating a fun and dynamic entry:

The street is a moving stage...
Try the unusual and unexpected. Think Big! Create something entertaining, colorful, original and bold. A parade spectator will see your entry for about 20 seconds from the front and about 10 seconds from the side. You'll want to make a BIG impression in a very short amount of time!

Capture everyone's imagination...
Keep in mind that children make up a large portion of the audience. What captures the imagination of a child? Create an inspired parade for everyone - children and adults! Inappropriate entries will be removed from the lineup and not allowed to participate at the discretion of the Parade Committee.

Awards and Prizes:

The Eugene Celebration Parade awards ribbons and trophies only to formally registered parade entrants which are highly entertaining and best represent the award's category. Entries are judged on entertainment value to the audience, creativity and concept, and enthusiasm of the parade entrant(s).

WE ARE HAPPY TO BE ABLE TO OFFER THE FOLLOWING AWARDS FOR 2010
*The winner of each of the seven categories wins a "First Place" ribbon and $200. Second place receives a "Runner Up" ribbon.*
BEST OF SHOW WINNERS: win an additional $250.00 AND a certificate

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

BEST VIEW: Best decorated entry
Closest to theme, use of decorations- Best looking

BEST DRESSED: Best use of costuming
Best costumes or maybe the most visual costumes

BEST IN STEP: Most cohesive- marching or dancing group

BEST LAUGHS: Best use of humor
The funniest entry- according to the Judges

BEST LISTENING: Best use of live sound
This could be a choir, a car band, or a drum group or use your imagination..

KIDS ARE BEST: Best youth entry (judged by kids)
Whatever strikes the kids as the best entry- Who knows what they will decide?

JUDGES' KNOW BEST: Judges' Choice
The judge's favorite that may not fit into any of the categories

BEST MIDDLE SCHOOL BAND- $100 prize
BEST HIGH SCHOOL BAND- $100 prize

PLEASE PUT A PHONE NUMBER ON THE APPLICATION WHERE SOMEONE CAN BE REACHED FOR NOTIFICATION ON PARADE DAY.

Application Criteria:
The Eugene Celebration Parade will be limited to a maximum of 100 entries. The parade committee reviews all applications. The committee reserves the right to choose only those entries that meet the criteria established in this application. Please complete your application with as much detail as possible, as acceptance of your entry is based only on the information you provide.

The entry should have the following:
*Entry is well-designed and has an exceptional central theme or idea. We need to get your message in 20 seconds!

*Entry incorporates the parade theme.

*The entry is fun, clever, and well-received by the audience. It should make us want to stand up and cheer.

*Entry easily travels the parade route, turns corners and fits under traffic signals. Entry meets size restrictions and safety regulations. The height of the entry needs to easily pass under trees and traffic devices encountered on the Parade route.

*Recorded or live music, use of instruments, chants, or other audio is effectively used by your entry.

*There is an interesting, unusual and exciting routine performed consistently throughout the parade route.

*Costumes are original in nature, unusual
and/or well designed. Props are inventive and are large enough to be visible to the audience.

Important Dates and Deadlines

Your application must be received in the Eugene Celebration office by Monday, July 26, 2010.

Entries received after that date and NO LATER THAN August 16, 2010 must add an additional 50% increase to their application fee.

NO ENTRIES will be accepted after August 16, 2010.

Parade: Saturday August 28, 2010
8:30 am: Parade Central opens at 11th and High
10:00 am: Parade Begins
5:45 pm: Awards Ceremony at the Broadway Stage

Application: Please fill in all required information (* indicates required field)

Marching Unit: Marching Units need to have 15 to 100 choreographed and costumed participants. (Sweatshirts or t-shirts with logos are not considered costumes.) The marching unit should perform consistently throughout the parade. Sound is often used and different items may be carried. If a vehicle is used to transport a sound system, the vehicle must be vintage, unique, disguised or decorated.
NOTE: Marching units without motorized vehicles DO NOT need to provide liability insurance.

Unique Vehicles: Motorized or uniquely self-propelled vehicles. For cars and trucks, only motor vehicles classified as vintage and antique or funny cars are eligible for entry. Clubs and collectors may enter a maximum of three vehicles. All participants must be costumed and vehicles must be decorated.

Animal Units: Traditionally, equestrian clubs have been entrants in the parade, but this category also includes camels, mule teams, llamas and other unusual animals. All participants must be in costume, but the focus should remain on the animals. IMPORTANT: All Animal Units must provide their own Pooper Scoopers and must remove all animal waste in the staging area and throughout the parade. Units without Pooper Scoopers will NOT be allowed onto the parade route. No exceptions.

Musical Bands: Musical bands include school marching bands (and any accompanying drill teams or dance teams), community musical organizations, and other types of entrants utilizing music as their primary focus (jazz bands, rock bands, classical groups, etc.). School marching bands are judged on musical presentation, precision, marching alignment and uniformity, and appearance (costuming or uniforms).

Motorized Floats: Floats are any completely decorated unit powered by a motorized vehicle or pulled by an animal team. The exception is a decorated golf cart (or tow unit) to carry a sound system.To comply with City of Eugene ordinances, the following dimensions for floats are strictly enforced:

Maximum width: 16 feet
Maximum height: 13 feet
Maximum length: 60 feet
Minimum frame clearance to ground: 10 inches

Floats are limited to ONE VEHICLE per entry.
Acceptable entries have fully decorated vehicles (except wheel well areas). Tow vehicles should be decorated. Floats need to be towed by a licensed vehicle (if not self-propelled) or be transported on a licensed trailer by a licensed vehicle. All motorized vehicles must have liability insurance. Advertising on floats must be subordinate to the overall design of entry, or will constitute a commercial entry. Brakes in good working condition are required on all vehicles. Floats may be required to pass a safety and maneuverability inspection and meet all required safety regulations.

ALL FLOATS MUST CARRY A FIRE EXTINGUISHER VISIBLE TO PARADE SPECTATORS.

Staging Information:

* Entry Description: Provide a brief description of your entry here. This is the information that will be used by announcers to describe your entry as you pass the judges stand. The announcer will have about 20-30 to read this so please be succinct.

Number of people in entry:

Type of vehicles (if any) please check one and write the total length. Tow units must be disguised, decorated or covered.

Semi-trailer truck

Length

Pickup

Length

With Trailer?

Total Length

Car

Length

With Trailer?

Total Length

Other Vehicles (number of vehicles is at the discretion of the parade committee)

Motorcycles (quantity)

Bicycle (quantity)

Golf Cart (quantity)

Other (describe)

Will your entry use music:    Yes

If yes:

Live Amplified

Animals (all entries must have their own pooper scooper)

Horses (quantity)

Horse Drawn Vehicle (quantity)

Other Animals (describe)

Quantity

Any Additional Information that will assist us in staging your entry in the parade

* Entry Fee Categories: There are four fee-based entry categories (school bands do not pay an entry fee). Determine your fee category: Commercial, Nonprofit/Private, Parade Partner, Candidate or School Bands.

Commercial Entry: Any and all for-profit businesses and organizations. Any entry that displays an advertising message. Entry Fee: By July 26: $275.00 By August 16: $412.00

Non Profit / Private Entry: Any and all not-for-profit businesses and organizations. Includes churches, schools, community organizations, nonprofit agencies, neighborhood groups, government agencies and private individuals. Entry Fee: By July 26: $70.00 By August 16: $105.00

Candidate or PAC Entry: Any and all candidates running for political office, or currently holding an office, or any registered Political Action Committee in any parade unit.
Entry Fee: By July 26: $350.00 By August 16: $525.00

School Marching Bands: No Fee

Event Sponsor: No Fee

Parade Partner Entry — the joint entry of a business and a nonprofit entity: The Parade Partner category is open to any business that sponsors a nonprofit organization or school group and joins with them in the parade. The two groups constitute one entry and pay one fee of $100. Parade Partners provides businesses a creative outlet for demonstrating community spirit while working on a hands-on project with a school or nonprofit organization. It gives businesses a chance to help showcase an organization that may not have the funds or human resources to be able to participate in the parade. Both groups will receive staging information. Include both business name and organization or school name on your banner or entry. People from both the sponsoring business and the nonprofit organization should participate in planning and making the entry. Entry Fee: By July 26: $100.00 By August 16: $150.00

Parade Partner Information (if any)

Once your application has been received and reviewed, you will receive an email from the Parade coordinator regarding status of your application and if accepted, payment information will be included.

Parade Policies:
1. All applications must be received by the Monday, August 16, 2010 deadline and are subject to review by the Parade Selection Committee.

2. Entries are selected for the Eugene Celebration Parade on the basis of uniqueness and imagination. All entries should be decorated and entertaining. Downtown Events Management, Inc. (DEMI) and the Eugene Celebration welcome diversity in all events and activities. All individuals, nonprofit organizations, churches and businesses are invited to submit an application.

3. In order to be accepted you must complete the description section of the application. Incomplete applications will be returned to the applicant or simply rejected.

4. Entries may be historical, humorous or modern in design. Those planning entries should remember a large part of the audience will be children. ZANY- not bizarre!

5. ABSOLUTELY NO MATERIAL MAY BE HANDED OUT OR THROWN ALONG THE LINE OF MARCH. Parade participants are prohibited from distributing merchandise, gifts, candy, literature or other materials.

6. PARADE DELAY CAUSED BY ANY ENTRY MAY RESULT IN DEDUCTION OF COMPETITION POINTS OR DISQUALIFICATION FROM COMPETITION. Any entry stopping in front of the judges to especially perform or to bribe the judges will automatically be disqualified from the judging.

7. The Eugene Celebration reserves the right to deny participation, day of parade, if entry details vary from original accepted application.

Proof of Insurance:

All entrants with motorized vehicles must file a Certificate of Liability Insurance form with the Eugene Celebration office in order to participate in the Eugene Celebration Parade. You can obtain this form from your home or auto insurance agent, or from your business insurance agent. Please provide the following information to your agent well before the application deadline, and include a completed copy with your application. If the "insured" information is NOT the same as your "entrant contact" on your application, please designate the "entrant contact" on the Form.

1. Entrants agree to provide the Eugene Celebration with a copy of a current certificate of insurance covering the entrant or sponsoring organization, to remain on file during the Eugene Celebration.

2. Commercial Entrants must provide Comprehensive General Liability (CGL) insurance having a combined single limit of $1,000,000 covering bodily injury, personal injury and property damage.

3. An insurance certificate verifying the above limits must be filed with the Eugene Celebration office with the signed agreement and must contain the following provisions: A) Additional Named Insured- the Eugene Celebration is to be named as an additional insured with respect to any liability arising from participation in the Eugene Celebration Parade on the CGL and Auto policies. B) The insurance certificate shall state that the policies certified are scheduled to be in effect at the time of the Eugene Celebration parade: August 28, 2010.

4. Certificate of Liability Insurance must be on file with DEMI by August 25, 2010, or entry will be denied at staging.

Release Agreement:

In consideration for DEMI's/Kesey Enterprises Inc. allowing the above described business or organization to participate in the Eugene Celebration, I, the undersigned, being duly authorized by the application vendor and on its behalf, and on behalf of its personal representatives, owners, employees, volunteers and agents, hereby waive, discharge, and release any and all rights and claims for injury to myself or others, loss or damage to personal property and the property of the organization, including theft or vandalism thereof, that may be suffered as a result of said participation in the Eugene Celebration. On behalf of myself, the above described business or organization and its employees, volunteers, an agents, I further authorize the taking and use of photographic images of the booth, personal representatives, employees, volunteers and agents, associated with said business or organization for future promotional use by the Eugene Celebration and waive any and all rights to said images or revenue derived from said images.

* I have read, understand and accept the terms of the release agreement and application: (Please type YES to Agree)